Financial and Services Accountability Management System – FASAMS

FAQs - Provider Data Set Questions

Q: If a portion, or the entire, Provider Data Set is deleted and then resubmitted will the deleted data be re-activated or does the undo-delete method need to be used?

A: If you delete data and then resubmit the data, new records will be added.  The data you deleted will remain marked as deleted.  Alternatively, you could use the undo-delete method if none of the data has changed to reactivate data (previously marked as deleted) instead of resubmitting it.

Q: Will each ME need to register a provider administrative site?

A: No.  An administrative site is not required for an ME.

Q:  Will all provider sites need to be registered, regardless of whether or not services are funded at the site?

A: No.  A provider record must be sent only for sites that provide services under contract with the managing entity, direct contract with the Department or of the state treatment facility.

Q: MH CSUs are AHCA licensed but there are X number of beds that DCF has designated as SA Addiction Receiving Facility beds. What type of LicenseCode would we use to ensure that we don’t bang into the ACUSD reporting type of 5

A: If the MH CSU is licensed by AHCA and has a DCF designation for SA Addiction Receiving Facility beds, then in the Provider Site Entity you would select # 1 - Licensed by AHCA for the LicenseTypeCode. In Acute care, you would select # 5 for Integrated CSU/ARF.

Q: How to handle suite/building/apartment number for both Providers and Clients? Current version of FASAM, including the XML definition don’t allow it.

A suite/building/apartment number can be added to the same line as the street address. The total length of all characters need to be 100 or less.

For example: 123 Main St. Bldg. 9 Apt. 5

Q: Current FASAM Data dictionary requires the zip code (including the ability to submit the 9 digits) and the County. Can the county be identified from the zip + 5? There is no constrain between the zip codes and the counties in the documentation. Someone can perfectly add a Miami zip code and select “Polk” as a county.

A: There currently is no requirement in FASAMS to use a Zip code lookup tool.

Q: Can a contact number be included for each site?

A: FASAMS does allow you to submit office and fax numbers for each site. For each site it is optional to send phone records; however, it is preferred to send at least one (1 - for Main Office or 2 – for Fax.

Q. How do we manage multiple contacts for each services location? Currently FASAMS only collect information about the “Director” of the site. What is the definition of director (Office Manager, Medical Director, CEO, CCO, etc.)?

A: A Director is considered an Executive Director of the agency or person who should receive all correspondence concerning the agency.

Q: We have some services, including FACT, FMT and Case Management, that provide a large volume of services in the community. This can include at the client’s home, the client’s workplace or other community setting. However, sometimes these services are provided at one of our own sites.

  • What would the site ID’s be for the services provided in the community?
  • A: When services are being provided in the community, then the location of the provider site where the client is admitted should be used for the site id. The county (ServiceCountyAreaCode) where the services are actually being provided in community should be reported in the Service Event record.
  • Same question as above would pertain here- how would we code admissions for individuals who receive services at multiple sites?
  • A: The SiteIdentifier in ServiceEvent record must match the SiteIdentifier already set up in FASAMS for the Provider identified by the FederalTaxIdentifier. In other words, the ServiceEvent record will only accept SiteIdentifier that already exists in the Provider data set.

    Similarly, the SiteIdentifier in Admission record must match the SiteIdentifier already set up in FASAMS for the Provider identified by the FederalTaxIdentifier. In other words, the Admission record will only accept SiteIdentifier that already exists in the Provider data set.

    If the client is receiving services in different treatment settings at different sites, then the site for the initial admission would be based upon the first treatment setting in which the client received the covered service. If the client is initially admitted to receive covered services simultaneously in multiple treatment settings, then the site pertaining to the highest intensity treatment setting should be used for Initial Admission, and the sites for the other settings should be used for Transfer Admissions.

    If the client transfers from one provider site to another provider site, in the same treatment setting, this does not necessarily need to be considered a transfer admission, however the admission’s site should be updated to reflect the new site.

Q: There were some discussion weeks/months back about sites that are AHCA ‘licensed’ but DCF ‘designated’. Will there be additional codes from which to choose?

A: Not at this time.

For example, our MH CSUs are AHCA licensed but there are X number of beds that DCF has designated as SA Addiction Receiving Facility beds.

Q: What type of LicenseCode would we use to ensure that we don’t bang into the ACUSD reporting type of 5?

A: If the MH CSU is licensed by AHCA and has a DCF designation for SA Addiction Receiving Facility beds then in the Provider Site Entity you would select # 1 - Licensed by AHCA for the LicenseTypeCode. In Acute care, you would select # 5 for Integrated CSU/ARF.